ELIGIBILITY

The competition is open to individuals who are students at the time of submission for work recently performed while enrolled in an undergraduate, graduate, or doctoral degree program (postdocs are not eligible – even if presenting graduate research).

Advisers must certify that the research presented on the poster involves only the work of students enrolled in an undergraduate, graduate, or doctoral degree program at the time the work was performed. Please alert your adviser to respond to our verification email.

Each applicant can only submit one abstract and must include the non-refundable $25 abstract submission fee. Additionally, confirmed first round presenters must register and pay $75 meeting registration fee for students.

Co-authors and advisors names can appear on the E-poster PDF, but they cannot be listed in the abstract submission, nor can they participate in the oral presentation (video or virtual meeting with judges).

If selected to advance to the final round, you MUST present at the Annual Meeting in Washington, D.C. on your category day, March 3-5 (see 2023 Guidelines for your category day page 4 or the bottom of this page).

Submissions that do not meet these criteria will be disqualified.

GETTING PREPARED

Please review the 2023 AAAS Student E-poster Competition Guidelines for important deadlines and instructions on how to prepare your abstract.

The deadline to submit an abstract and the non-refundable $25 application fee is by October 10, 2022, 11:59 PM PST.

VIRTUAL AND IN-PERSON REVIEW

For the first round, each approved abstract presenter will submit a PDF of their E-poster, a 3-minute video that will be an oral synopsis of their work, and 5 slides to go with the video. These materials will be reviewed and scored to determine who will advance to the final round.

Finalists will be invited to meet with judges in-person for a 12-minute session to discuss their work. First place winners will be announced on Sunday, March 5, 2023, at the end of the Annual Meeting.

All accepted E-poster abstracts, PDFs and videos will be available to meeting attendees and the general public on the 2023 AAAS Annual Meeting online program.

GRANTS AND SESSION AIDES FUNDING

You can apply for grants or be a session aide to assist with the E-poster costs.

Helen Froelich Holt and Dr. Joshua E. Neimark travel awards are given to graduate E-poster presenters who have passed the first round submission. Restrictions apply.

Student Session Aides work closely with the AAAS team and are an integral part of the Annual Meeting. In exchange for volunteering for of 8 hours, students will receive free meeting registration. The $75 meeting (registration fee) will be refunded 3 weeks after all assignments are completed (undergraduate and graduate students are welcome to apply).

Find more information about travel awards and session aides, read the funding document here.